Employment

Donor Relations Manager

American Players Theatre is searching for an organized and detail-oriented Donor Relations Manager to join its four-person Development Department team. The Donor Relations Manager will oversee the donor database, coordinate mailings, manage sponsorship fulfillment, coordinate events, assist donors, and provide support to the other members of the department. Reports to the Development Director and also works closely with APT’s Managing Director.

APT is a professional, classical theater company located near Spring Green, WI, 40 miles west of Madison. The theater produces nine productions each season, welcoming around 100,000 patrons annually to its two performance venues, the 1075-seat outdoor amphitheater and the 200-seat indoor Touchstone Theatre. APT’s annual operations budget is $8.7 million, and about 28% of the budget comes from contributed income. The APT Foundation, established in 2013 to support the work of the company, has assets of $10 million.

Key Responsibilities include:

• Maintain APT’s donor database. Update donor records, enter gifts and generate acknowledgement letters promptly.
• Review daily deposits and work with business office to help ensure accurate donation record keeping.
• Generate lists and reports pertaining to donors, contributed revenue, and other data as needed by Development Staff and Managing Director.
• Coordinate appeal mailings, working with APT’s mail house and maintaining the mailing calendar. Track mailing supplies, including envelopes and stationary, and order when needed.
• Coordinate donor cultivation and recognition events, including securing catering and volunteers, ordering supplies, communication of needs with facilities department and serving as day-of-event manager.
• Manage monthly donation and pledge payment processes
• Attend monthly meetings of combined Development/Marketing staff and work closely with marketing colleagues to ensure smooth communication of information for print publications.
• Coordinate donor benefits with the box office staff and other departments.
• Assist development staff in grant application support and fulfillment.
• Coordinate sponsorship fulfillment for donors.
• Often serve as the first point of contact for prospective donors, answering general questions and routing questions to other development staff for follow up.
• Provide support to the Managing Director, including communication with APT’s Board of Directors and the APT Foundation Board. Take minutes for both APT Board and APT Foundation Board meetings.
• Facilitate communication within the development staff, including taking and distributing department meeting notes.

Desired Experience, Skills and Traits:

• Computer Skills: proficiency with Microsoft Office suite is required, database management experience is preferred
• Customer Service: Friendly and approachable with the confidence to meet donors’ needs
• Flexibility: Able to take direction/fulfill requests from a number of people
• Sensitivity: Demonstrate discretion in handling confidential information
• Oral and written communication: Strong skills in writing and proofreading
• Organization and Project Management: High level of attention to detail required. Should be able to multi-task and prioritize assignments
• Collaboration: Thrive in a collaborative environment, both within the development department and within the organization
  

Schedule: General business hours, Monday-Friday. The nature of the position requires the Donor Relations Manager to complete the majority of their responsibilities at APT, but some remote work is possible. Some evening and weekend hours are required during the APT season, June-November.

Salary range: $38,000-40,000 with a benefits package that includes PTO, health/dental/life insurance, and a 403(b) plan, and complimentary tickets to APT performances.

To Apply: Email a pdf of your cover letter and resume to Michele Traband, Development Director, [email protected]. Please include “Donor Relations Manager” in the subject line. Applications will be accepted until the position is filled. Preliminary interviews may take place in December 2023, with final interviews in January 2024.

APT is committed to creating an equitable, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, age, or veteran status.

At APT, we believe that how we do our work is as important as the work we do, so we strive to be an organization based on trust, respect, personal responsibility, true collaboration and shared delight in constant improvement. For more on this, check out our values, Equity and Anti-Racism Vision and Action Plan and our Land Acknowledgement on our website.

Lighting Supervisor

Reports to: Production Manager
Status: Seasonal, Hourly
Dates: April 15 – October 19
Salary Range: $22.50 per hour, full time, housing provided

American Players Theater is currently seeking applicants for the position of Lighting Supervisor. This staff member will oversee the execution of the lighting designs, including the supervision of hang and focus, maintenance of instruments, light board operation, wiring and rigging of electrical special effects and practicals, and lighting changeovers. They will supervise a staff of 3, with additional labor from APT’s deck crew, and execute advance work with lighting designers. Qualified applicants will show a proficiency with programming ETC Ion Control Board and with electrical wiring. Experience with regional theater, repertory theater, and/or working outdoors is preferred.

Principle Duties and Responsibilities:
• Supervise Lighting Department for 9 shows in 2 theatres, including Lighting Assistant, Lighting Associate, and Touchstone Theatre Head Electrician.
• Communicate with lighting designers for show needs and in response to deliverables
• Attend production meetings and Department Head meetings
• Supervise lighting hangs
• Supervise focus calls
• Supervise all electrified and battery-operated props, lighting and atmospheric effects
• Program ETC Ion light board during technical rehearsals
• Run light board during some performances
• Ensure the integrity of all lighting elements before each performance
• Supervise lighting changeovers
• Maintain and update all cue lights, house lights, work lights, and backstage blue lights
• Maintain and repair lighting cable and conventional lights as needed
• Maintain inventory and make recommendations for improvements
• Other duties as assigned

Interested applicants should send a PDF resume with references to Michael Broh at [email protected]. Please include Lighting Supervisor in the subject line.

APT is committed to creating an equitable, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Head Electrician

Reports to: Lighting Supervisor
Status: Seasonal, Hourly
Dates: April 29, 2024 to November 10, 2024
Salary Range: $18.50 to 19.50 per hour, housing provided by APT

American Players Theater is currently seeking applicants for the position of Head Electrician. This staff member will support the installation, execution, and maintenance of all theatrical lighting and effects as designed for the repertory season and supervise the same for APT’s Fall Show. Qualified applicants will show a proficiency with programming ETC Ion Control Board and with electrical wiring. Experience with regional theater and/or repertory theater is preferred.

Principle Duties and Responsibilities:
• Supervise work calls
• Hang and circuit all lighting as designed by Lighting Designer
• Execute wiring for all electrified and battery operated practicals and props
• Supervise the build and execution of lighting and atmospheric effects
• Program ETC Ion light board during technical rehearsals
• Run light board during performances
• Ensure the integrity of all lighting elements before each performance
• Participate in lighting changeovers
• Maintain and update cue lights, house lights, work lights, and backstage blue lights
• Maintain and repair lighting cable and conventional lights as needed
• For APT’s Fall Show in the Touchstone Theatre:
- Communicate with lighting designers prior to focus
- Attend production meetings
- Supervise focus calls for repertory plot, as well as individual shows
• Other duties as assigned

American Players Theatre is a fully COVID-19 vaccinated workplace. Proof of COVID-19 vaccination is required for employment.

Interested applicants should send a PDF resume with references to Michael Broh at [email protected]. Please include Head Electrician in the subject line.

APT is committed to creating an equitable, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Assistant Technical Director

Reports to: Technical Director
Status: Full-time, 10 months annually
Start Date: Flexible beginning late summer 2024. Possible paid training as early as May 2024
Salary Range: $1,025 per week, full health benefits and pension plan.

American Players Theatre is currently seeking applicants for the position of Assistant Technical Director. APT includes two theaters, a 1075-seat outdoor amphitheater and a 200-seat indoor theatre, and produces eight plays in repertory and one show in the fall, in the wooded hills of southwest Wisconsin.

This staff member will assist APT’s Technical Director in all aspects of producing theatrical scenery by creating technical drawings, communicating with designers, coordinating with other departments, supervising construction, and fostering a safe workspace.

Successful candidates will have strong drafting skills, solid understanding of safety in structural design and rigging, and must show a commitment to creating and sustaining an inclusive work environment and to learning and practicing anti-racism.

This position requires a proficiency in AutoCAD and scenic carpentry.

Essential duties
Assist the TD in developing a plan for materials, timeline and methods of construction.

• Draft build drawings, and make construction assignments with carpenters.
• Assist the TD in planning, building, testing and maintaining special effects.
• Maintain engineering and safety standards in the construction design process and ensure they are maintained during construction.
• Supervise carpenters and maintain construction timeline.
• Coordinate with other departments ensuring that other departments have scenic elements to work with when they need them

Other Duties

• Assist or conduct safety trainings and inspections as skills allow.
  
• Represent the Technical Director in meetings as needed.
• Act as the scene shop representative on the safety committee.
• Help the Stage Operations Supervisor and Stage Management maintain Scenery Storage.
• Help maintain The Scene Shop, Paint Shop, Long Term Storage, The Uphill Theater, and the Touchstone Theater.
• Regularly maintain tools and equipment used by the scene shop and monitor their condition and lifespan; delegating some of this work to the Shop Supervisor.
• Manage scrap and waste materials to keep the shop workspace functional and efficient.
  
  Expected Skills and Knowledge
  
• Safe Rigging practices.
• Carpentry and Welding.
• Theatrical Scenery Construction Techniques.
• AutoCAD, Google SketchUp/Layout, and/or Vectorworks
  Microsoft Office.
• Ability to drive large vehicles such as box trucks or trailers.
  
  American Players Theatre is a fully COVID-19 vaccinated workplace.
  
  Interested applicants should send a PDF resume with references to Michael Broh at [email protected]. Please include ATD in the subject line.
  
  APT is committed to creating an equitable, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Wardrobe Assistant

Reports to: Wardrobe Supervisor
Status: Seasonal, Hourly
Dates: May 29, 2024 to October 6, 2024
Salary: $15 per hour, plus housing provided by APT

American Players Theater is currently seeking applicants for the position of Wardrobe Assistant. This staff member is responsible for assisting the Wardrobe Supervisor in preparing costumes for each performance and production of the 2024 season, as well as serving as run crew for specific productions as assigned. Applicants should have a strong organizational and communication skills. Prior experience with an Equity company highly preferred and repertory and/or outdoor experience is helpful. The Wardrobe Assistant works with a caring and committed resident acting company for an 8 play repertory season in two theaters, one of which is outdoors.

Principle Duties and Responsibilities:
· Learn quick-changes as directed and assist with same
· Help create show check-in sheets, prep sheets and run sheets
· Assist actors with dressing and undressing as requested
· Assist with the maintenance of costume pieces, including laundering, repairing and pressing
· Assist in strike at the end of the season
· Make dry cleaning runs as directed by the Wardrobe Supervisor
· Other duties as assigned

American Players Theatre is a fully COVID-19 vaccinated workplace. Proof of COVID-19 vaccination is required for employment.

Interested applicants should send a PDF resume with references to Michael Broh at [email protected]. Please include Wardrobe Assistant in the subject line.

APT is committed to creating an equitable, diverse, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

All patron services positions are currently filled.

All facilities positions are currently filled.

We are not currently seeking submissions for our 2023 Season.